AWD VT Car Service

Partner Program

Partner Outreach Email Templates

Ready-to-send emails for hotels, ski resorts, B&Bs, and event venues. Personalize the bracketed fields and hit send.

Back to Partner Program

Subject line

Free transportation resource for your guests — AWD VT Car Service

Email body

Hi [Name],

I'm reaching out from AWD VT Car Service — Vermont's trusted airport shuttle and private car service, serving Burlington (BTV), Boston (BOS), Albany (ALB), and Montreal (YUL) since 2015.

A lot of your guests are probably asking your front desk for airport transportation recommendations. I'd love to make that easier for you.

We offer a free embeddable badge you can add to your website's "Getting Here" or "Plan Your Stay" page in about 30 seconds. It links directly to our booking page so your guests can arrange their ride before they even arrive.

A few things that make us different:
— Real-time flight tracking: we monitor every flight and adjust pickup times automatically
— Fixed rates, no surge pricing: your guests always know what they'll pay
— AWD vehicles: safe on Vermont roads in any weather
— Available 24/7: early-morning departures and late-night arrivals covered

You can see the badge and grab the embed code here:
https://awdvtcar.com/partners

No cost, no commitment — just a useful resource for your guests that takes 30 seconds to add.

If you'd prefer to discuss a more formal referral arrangement, I'm happy to talk. You can reach me at (802) 363-2177 or reply to this email.

Thank you for your time,
[Your Name]
AWD VT Car Service
(802) 363-2177
[email protected]
awdvtcar.com

Replace all [bracketed fields] before sending — especially [Name] and [Your Name]. A personalized email gets 3× more responses than a generic one.

Tips for Higher Response Rates

Email the concierge or front desk manager directly

General inboxes get ignored. Search LinkedIn or the property's website for a name — even "Concierge Manager" or "Guest Services Director" is better than no name.

Send Tuesday–Thursday, 9–11 AM

Hospitality staff are least busy mid-week mornings. Avoid Mondays (catching up) and Fridays (winding down).

Follow up once after 5 business days

A single short follow-up doubles response rates. Reply to your original email with just: "Hi [Name], just bumping this up in case it got buried. Happy to answer any questions."

Prioritize properties near ski resorts

Stowe, Killington, and Sugarbush area lodges have the highest guest transportation need. Start there before moving to Burlington city hotels.

Priority Outreach Targets

Start with these high-value properties — they have the most guest transportation demand and are most likely to add your badge.

Stowe Area

  • Stowe Mountain Resort (Getting Here page)
  • Topnotch Resort
  • Stoweflake Mountain Resort
  • Green Mountain Inn
  • Trapp Family Lodge

Killington Area

  • Killington Resort (Transportation page)
  • The Inn at Long Trail
  • Killington Grand Resort Hotel
  • Mountain Top Inn & Resort

Burlington Hotels

  • Hotel Vermont
  • Hilton Burlington Lake Champlain
  • Courtyard Burlington Harbor
  • Marriott Burlington
  • DoubleTree by Hilton Burlington

Sugarbush / Mad River

  • Sugarbush Resort (Getting Here page)
  • The Inn at the Round Barn Farm
  • Pitcher Inn
  • Mad River Glen (Transportation page)

Need to grab the embed code to include in your outreach?

View Partner Badge & Embed Code